Call us: 0748 000444
Fleet management system · Kenya
See every vehicle, driver and litre of fuel. Live, from one screen.
Carkey Masters installs and supports a complete fleet management system for businesses across Kenya. Know where every vehicle is, how it is being driven, how much fuel it uses and when it is due for service, on your computer or phone. We fit everything at your premises and train your team to use it.
- Installed at your premises, countrywide
- Web dashboard + phone app
- Alerts by app, SMS & email
- Team training included
How fleet management works
A small tracking device is fitted in each vehicle. It sends live data to your fleet dashboard, which turns it into alerts and reports you can act on.
We fit the tracker
A tracking unit is hidden and wired into each vehicle, together with any add-ons you choose, such as fuel sensors or dashcams.
It reports live
Location, speed, ignition, fuel and driver events are sent to the platform every few seconds while the vehicle is moving.
You see everything
Log in on a computer or the phone app to see your whole fleet on one map, with trip history and the status of every vehicle.
You get alerts & reports
Instant alerts for speeding, fuel drops, curfew breaks or SOS, plus automatic daily, weekly or monthly reports by email.
Everything you need to run your fleet
All on one platform. Managers, branches and controllers each get their own login and see only what they need.
Live fleet mapSee every vehicle's location, speed and status in real time.
Trip history & route replayReplay any trip with stops, times and distance to verify deliveries and settle disputes.
Geo-fences & curfewsGet alerted when a vehicle leaves its route, enters a no-go area or moves after hours.
Driver behaviour scoresSpeeding, harsh braking, harsh cornering and idling turned into a simple score for each driver.
Fuel monitoringCompare fuel used with distance driven and spot theft, siphoning and inflated fuel receipts.
Service & renewal remindersService by mileage, engine hours or date, plus reminders for insurance, inspection and licences.
Automatic reportsMileage, trips, idling, fuel and driver reports sent to your email in PDF or Excel.
Remote engine cut-offStop a stolen or misused vehicle from the dashboard or the phone app.
Expense trackingRecord fuel, repairs, tolls and parking per vehicle to see its true running cost.
Hardware and add-ons for complete control
We fit proven Teltonika trackers, then add the sensors your business needs. Most add-ons appear on the same dashboard and in the same reports.
The trackers we install
Most fleetsTeltonika FMB130Advanced GPS tracker with extra inputs for sensors, driver ID and engine cut-off.
4G networkTeltonika FMC130The same features on the 4G network, with 2G backup where 4G is weak.
One or two carsPlug-in & hidden trackersFor private cars and small businesses. See GPS tracker prices.Sensors and add-ons
Fuel level sensor
Measures the actual fuel in the tank. Shows every refill and alerts you the moment fuel is drained or siphoned.
Example device: Escort TD-BLE wireless fuel sensorBest for: Trucks, buses, generators and machineryFuel management →Fuel cap & nozzle sensor
Alerts you the moment the fuel cap is opened or a nozzle or pipe is put into the tank, so siphoning is caught as it happens.
Availability: on orderBest for: Any fleet with fuel theft problemsBluetooth beacons & driver ID
Small wireless tags that show which driver is in which vehicle, and keep track of trailers, cargo and tools.
Example device: Teltonika EYE Beacon · 1-Wire RFID readerBest for: Logistics, car hire and shared vehiclesAsset & trailer tracker
A battery-powered tracker for things without their own power, such as trailers, containers, generators and equipment.
Example device: Teltonika TAT100Best for: Trailers, containers and plantAI dashcam
Records the road and the driver. Sends video of incidents and warns drivers about fatigue, phone use and distraction.
Example device: MettaX MC202X AI dashcamBest for: Passenger transport and long-distance trucksDriver monitoring →Remote engine cut-off
Stops a stolen or misused vehicle from starting or running, controlled from your dashboard or phone.
Example device: Immobiliser relay wired to the trackerBest for: Every fleet, hire and financed vehiclesTemperature & door sensor
Monitors fridges and cold rooms in real time and logs every time a door is opened, with a record for every trip.
Example device: Teltonika EYE SensorBest for: Food, dairy, pharma and cold chainSOS panic button
A hidden button the driver presses in an emergency. You get an instant alert with the vehicle's exact location.
Example device: Wired panic button on the trackerBest for: School vans, cash and valuables, night routesLoad sensor
Shows how much weight each truck carries and alerts you to overloading or unexpected unloading along the route.
Example device: Axle load sensorBest for: Tippers, transporters and distributionTyre pressure sensors
Programmable sensors inside each tyre that warn the driver about low pressure and slow punctures before they become blowouts.
Example device: Autel MX-SensorBest for: Trucks, buses and long-distance fleetsE-lock (smart cargo lock)
A smart lock on the cargo door that records every opening and only opens at approved locations.
Example device: Electronic cargo seal lockBest for: High-value cargo and goods in transitVehicle data (CAN) reader
Reads fuel level, mileage, engine hours and warning lights straight from the vehicle's own computer.
Example device: Teltonika LV-CAN200 · ALL-CAN300Best for: Newer cars, trucks and busesWhat changes when your fleet is tracked
When every kilometre, litre and driver action is recorded, waste becomes visible and easy to stop.
Less fuel wastedIdling, side trips and siphoning show up in your reports, so they stop.
No more ghost tripsEvery trip is recorded with who drove, where and when.
Fewer breakdownsServices happen on time, not after something fails on the road.
Safer driversScores and alerts improve driving habits, cutting accidents and repair costs.
Proof when you need itGPS records for client disputes, insurance claims and audits.
Less paperworkReports arrive by themselves. No more chasing logbooks.
What our fleet clients say
Businesses across Kenya use Carkey Masters to track their vehicles, drivers and fuel.
Carkey Masters fitted trackers and fuel sensors across our vehicles and trained our team at the same time. We now know where every vehicle is and get a fuel report every morning.
The driver scores and speed alerts have changed how our drivers behave on the road. When we need help, the Carkey Masters team picks up and sorts it out quickly.
Installation was done at our premises without stopping our operations, and the dashboard is easy for our staff to use.
Built for Kenyan fleets of every size
From three delivery vans to hundreds of trucks, the system grows with you. Add vehicles any time.
Logistics & transportLive locations, route replay, fuel sensors and e-locks to protect cargo.
Matatus, buses & school vansSpeed alerts, SOS buttons, dashcams and student check-in. See school transport.
Construction & machineryEngine-hour tracking, fuel sensors and alerts for after-hours use.
Cold chain: food, dairy & pharmaA temperature record for every trip and alerts before stock spoils.
Company, NGO & government fleetsDriver records, private-use control and reminders for renewals.
Car hire & vehicle financingEngine cut-off, geo-fences and recovery support for every vehicle.
School transport
Safer school buses and vans
Know where every bus is, who is on board and how it is being driven. Parents follow the bus on their phone, and the school gets a full record of every trip.
- Parent appParents see the bus live on their phone and know when to expect it.
- Pick-up & drop-off alertsParents are alerted when the bus is about to arrive, when their child boards and if there is a delay.
- Student check-inStudents tap a card or carry a tag when they board and leave the bus.
- Live bus locationSee every bus on the map with its route and arrival times.
- Speed & route alertsGet alerted for speeding, harsh braking or leaving the approved route.
- In-cabin cameraWatch the road and the inside of the bus, with video of any incident.
- SOS buttonThe driver or attendant can call for help with one press.
- Door sensorsKnow when doors open and close, and at which stop.
Bus 3 · Morning route
Example of the alerts the school and parents see.
06:42 · Left school depot on time
06:51 · Parent alert: bus 5 minutes away Stop 2, Kileleshwa
06:58 · Amani boarded the bus parent notified
07:11 · Delay: heavy traffic, about 10 min late parents notified
07:24 · Door opened Stop 4, Lavington
07:41 · Arrived at school 28 students on board
From first call to a fully tracked fleet
How long it takes depends on the number of vehicles. We agree a clear schedule with you before we start, so your operations keep running.
- 1Free consultationWe learn how your fleet works and recommend the right tracker and add-ons for each vehicle.
- 2Demo & quoteSee the dashboard working, then get a written quote priced per vehicle.
- 3Installation at your premisesOur technicians fit every vehicle at your yard or depot, scheduled around your operations. Larger fleets are done in planned phases.
- 4Training for your teamWe train the people who will use the system: fleet managers, controllers, accounts staff and drivers.
- 5Ongoing supportOur Nairobi team helps with reports, new users, extra vehicles and any device issues.
Request fleet pricing
Fleet pricing is per vehicle and depends on:
- The number of vehicles
- The tracker type for each vehicle
- The add-ons you choose
- The contract period
Tell us your fleet size and what you want to monitor, and we will send you a clear quote.
Request pricing on WhatsAppCall 0748 000444Only one or two cars? See GPS car tracker prices, from KSh 8,500.
Frequently asked questions
How much does fleet management cost in Kenya?
Fleet management is priced per vehicle and depends on your fleet size, the type of tracker and any add-ons, such as fuel sensors or dashcams. Larger fleets get better rates. Request a quote on WhatsApp or call 0748 000444 and we will price it for your exact fleet.
What is the difference between GPS tracking and fleet management?
GPS tracking shows where a vehicle is. Fleet management adds everything around it: driver scores, fuel monitoring, maintenance reminders, cost tracking, multiple users and automatic reports, so you can run the whole fleet from one place.
How long does installation take?
It depends on the number of vehicles. We plan the installation with you, fit vehicles at your yard or depot around your schedule, and train your team before handover.
Do you train our staff?
Yes. Training is included for the people who will use the system, such as fleet managers, controllers, accounts staff and drivers.
Can the system detect fuel theft?
Yes. With a fuel level sensor fitted, you see every refill and get an alert whenever fuel drops suddenly, for example from siphoning while the vehicle is parked. A fuel cap sensor can also alert you the moment the cap is opened or a pipe is put into the tank. You can compare fuel paid for against fuel that actually went into the tank.
Can I track my fleet on my phone?
Yes. You can use the web dashboard on a computer and the phone app on Android or iPhone. Each manager can have their own login.
Do you install outside Nairobi?
Yes. We install across Kenya and can fit vehicles at your premises, wherever your fleet is based.
What happens if a driver tampers with the tracker?
The tracker is hidden during installation, and you get an alert if its power is cut or it is disconnected, so tampering is noticed quickly.
Can I add more vehicles later?
Yes. Start with a few vehicles and add more at any time. New vehicles appear on the same dashboard and in the same reports.
Can parents track the school bus?
Yes. Parents get a phone app that shows the bus live, plus alerts when the bus is about to arrive for pick-up or drop-off, when their child boards and if the bus is delayed.
Ready to take control of your fleet?
Tell us how many vehicles you run and what you want to monitor. We will recommend the right setup and send your fleet pricing.
